Country: Indonesia
Title: Pengembangan Sistem Informatika Pendidikan dan
Kebudayaan.
Pendayagunaan Informasi Pendidikan.
Translated title: Educational and Cultural Information System
Development.
Project Leader(s): Parluhutan Lumban Tobing.
Institution: Center for Informatics, Office of Educational and
Cultural Reseach and Development, Ministry of
Education and Culture.
Address: Jl. Jendral Sudirman, Senayan PO.Box 297 Kby.
Town/City: Jakarta.
State: DKI Jakarta.
Country: Indonesia.
Telephone: 581 667. - Facsimile: 62-21-586366.
Abstract: In preparation for the impending Repelita IV
evaluation, an urgent task is to computerize
personnel and school statistics of the last
several years. Various technical tasks, such as
database and file structure design, record
layout, design of input-output formats, data
verification, record retrieval, etc., are
associated with this activity. However, the most
critical task appears to be the actual data
entering in view of the fact that the expected
volume of the data is substantial. Also this task
calls for participation and positive cooperation
from those offices which have the required data.
Objectives: A critical objective of this project is to
develop a desirable MIS for the MOEC and local
education agencies, particularly at the
Provincial level. During the early stages of the
project, it is difficult to estimates as to when
the final products will become available;
however, the conceptual models of an MIS for the
MOEC, and for the selected pilot provinces, and
their implementation plans should be ready by the
end of this year. The planned flow of activities
is as follows: 1. Assess the current situation;
2. Identify strengths and weaknesses; 3. Identify
urgent problem areas; 4. Resolve urgent problem
areas; 5. Develop an optimal MIS model in
consideration of resource and environmental
constraints; 6. Experiment and test; 7. Acquire
resources; and 8. Implement.
Methodology: 1. Organize a working group; 2. Estimate workload
and set up work schedule; 3. Design database and
file structure; 4. Enter data into computer; 5.
Design and develop data or information retrieval
system; 6. Orientation for data analysts and
information users (decision-makers); and 7. Data
or information retrieval training.
Background: Data in the modern context is an important
organizational resource. How effectively and
efficiently the data is managed is a critical
organizational issue. In fact, the Management
Information System (MIS), albeit its illusive
definition, can be viewed simply as a means of
managing data or information effectively and
efficiently, just as with the management of other
organizational resources, such as money or
people. How does one establish and/or strengthen
an MIS? There is no singular or unique solution
for an MIS. As no two organizations are alike, so
are no two Management Information Systems.
Developing an efficient MIS is a complex process
in which most of the organizational attributes
such as data or information requirements and
flows, relationships among related organizational
units, organizational objectives, decision-making
process etc., have to be properly studied.
Generally, one can identify basic questions upon
which MIS has to be developed. One needs to know
WHAT, WHY, WHO, and HOW to collect and manage the
work. Answers for the above questions yield the
basic clues to the characteristics and structure
of the data model, information architecture, and
ultimately the overall MIS to be developed. The
notion that a computer is synonymous with an MIS
is erroneous in the sense that a computer is only
a small aspect of the HOW dimension. The
fundamental steps toward development of a
comprehensive MOEC MIS: 1. To enhance the degree
of data utility; 2. To enhance the degree of data
quality; 3. To improve data integrity and
minimize data duplication; 4. To help local
education agencies develop their own data
handling capacities; 5. To decentralize data
handling wherever appropriate; 6. To decrease the
total data handling volume by adopting such
methods as data verification and exception
reporting rather than repeated full data
collection; 7. To improve coordination among data
handling units within the Ministry; 8. To adopt
modern technologies, including computers,
whenever those are proven efficient and
cost-effective; and 9. To train and secure
sufficient MIS personnel.
Expected Outcomes: Selected education data in MOEC will be
computerized and an appropriate data information
retrieval system will become available to data
and information users.
Results to Date: Publication of Annual Statistics: 1. Primary
School Statistics; 2. General Yunior Secondary
School Statistics; 3. Home Economics Junior
Secondary School Statistics; 4. Technical Yunior
Secondary School Statistics; 5. General Senior
Secondary School Statistics; 6. Econimics Senior
Secondary School Statistics; 7. Home Economics
Senior Secondary School Statistics; 8. Technical
Senior Secondary School Statistics; 9. Teacher
Training School Statistics; 10. Sport Teacher
Training School Statistics; 11. Cultural
Statistics; 12. Summary of School Statistics; 13.
Summary of Training and Out of School Statistics;
14. Summary of Cultural Statistics; Public Higher
Education Statistics; Private Higher Education
Statistics.
Commencement Date: April 1, 1985. Duration: 1 year.
Completion Date: March, 1986.
Descriptors: Information systems; School statistics
Identifiers: Repelita IV
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