ASSOCIATE – Office of the Centre Director

TERMS OF REFERENCE 

I. JOB SUMMARY 

Provide administrative support and technical assistance to the LQMO Manager, QIPU Senior Officer and QIPU staff in all ISO-related processes, including control of QMS documents and records. 

II. ACCOUNTABILITY STATEMENTS

1. 1. 1. Full backstopping support provided for the timely, complete, and accurate recording and processing of DCRs, document control logs, registers, and approval matrices. 
      2. Timely and complete dissemination of all new and amended processes/procedures and forms, and whenever necessary, report such in meetings/workshops. 
      3. Accurate, up-to-date, and complete encoding of monitoring reports on Risks and Opportunities Assessment, Risk Treatment Action Plans (RTAPs), and CAR documents. 
      4. Timely and satisfactory administrative and logistical support to LQMO and QIPU in all ISO-related functions 

III. DUTIES AND RESPONSIBILITIES 

1. Ensure that all DCRs are accurately processed and recorded. 

2. Check and counter-check document control logs, registers, and approval of matrices. 

3. Ensure timely dissemination of new/amended processes/ procedures/forms. 

4. Help monitor RTAPs and Opportunities Register, and actions taken to address complaints and corrective action requests of QIPU. 

5. Provide administrative assistance in the conduct, management, and documentation of LOMO and QIPU-led quality management system activities. 

6. File all ISO-related records as well as all other official documents of QIPU and LQMO. 

7. Provide frontline services and administrative and logistical support to LQMO staff. 

8. Perform other related tasks that may be assigned by the QIPU Senior Officer or the LQMO Manager. 

III. QUALIFICATIONS 

Educational Attainment

1. 1. 1. 1. Completion of appropriate Baccalaureate Degree from a duly recognized / accredited institution of higher learning.

Work Experience

1. 1. 1. 1. At least 3 years of relevant work experience 

Interested applicants may submit their letter of intent and CV to: careers@seameo-innotech.org