ASSOCIATE

TERMS OF REFERENCE 

I. JOB SUMMARY 

• • Provide administrative support and technical assistance to the Legal and Policy Unit in all LPU-related programs, projects, activities, processes, and concerns, including those related to the conduct of Management Committee meetings.  

II. ACCOUNTABILITY STATEMENTS

1. 1. 1. Full and satisfactory backstopping, administrative, and logistical support provided for the timely, complete, and effective conduct, management, and documentation of LPU programs, projects, and activities.
      2. Accurate, timely, and efficient updating, organization, maintenance, and processing of LPU’s files, records, and documents.

III. DUTIES AND RESPONSIBILITIES 

1. Collect, monitor, and ensure timely submission of requested / required legal and policy documents.

2. Disseminate new / amended legal and policy guidelines / procedures, tools, and / or templates as may be required.   

3. Assist in the monitoring of updates on performance measures / status reports of achievements of LPU targets / deliverables. 

4. Help monitor Risks and Opportunities Assessment and Management documents, and actions taken to address complaints and corrective action requests to LPU, as may be applicable. 

5. File, organize, and maintain all LPU-related records and documents, including contracts, clearances, correspondence, and submissions requiring legal or management action. 

6. Provide relevant frontline services and administrative and logistical support to LPU personnel, including preparation and maintenance of files, correspondence, and meeting notes. 

7. Perform other related tasks that may be assigned by the LPU Senior Officer and / or the Centre Director.  

III. QUALIFICATIONS 

Educational Attainment

1. 1. 1. 1. Completion of an appropriate baccalaureate degree or its equivalent from a duly recognized institution of higher learning, preferably in legal management or related fields. 

Work Experience

1. 1. 1. 1. At least 2 years of work experience, preferably with at least 1 year of relevant work experience as a legal assistant or paralegal. 

Interested applicants may submit their letter of intent and CV to: careers@seameo-innotech.org