PROJECT ASSOCIATE (Library and Information Services)

TERMS OF REFERENCE 

I. JOB SUMMARY 

Provides assistance and technical leadership in the day-to-day operations of the Knowledge Resource Centre (library) in the implementation of knowledge and information services of the unit. 

II. DUTIES AND RESPONSIBILITIES 

1. 1. Technical guidance and leadership in special projects and initiatives of the library (i.e. Photo Digitization Project and Installation of Library System and Security System). 
   2. Coordination of services relating to maintenance and development of the Centre’s library collection (including the online archives), knowledge portal, library system and equipment thereof. 
   3. Timely provision of accurate data search and reference services to the Centre staff and clients. 
   4. Provision of technical library services (i.e. Cataloguing, Periodical Indexing and Newspaper Clippings). 

Duties:  

• • • Provides recommendations on the selection of relevant print, non-print and digital materials of the library, initiating and monitoring administrative processes relating to acquisition (purchasing, ordering, subscription, renewal) of all library materials and ensuring such stay within budget. 

• • • Timely and accurate monitoring and recording of journals. 

• • • Development and upkeep of the Centre’s library collection; ensuring that the collection is well-maintained, updated, and in good physical condition (Library Weeding and Inventory). 

• • • Implementation and updating of the collection development policy of the library. 

• • • Coordinates tasks in the provision of reference and information services to Centre staff and clients.  

• • • Assists in the establishment and maintenance of library links, networks and interlibrary loan agreements with other libraries and partner institutions. 

• • • Conducts library orientation to clients. 

• • • Provides technical leadership in cataloging/organizing, indexing, abstracting, newspaper clippings and other bibliographic services of the library to Centre staff and patrons. 

• • • Responsible for the Current Awareness Services of the KRC. 

• • • Obtains copyright and/or ISBN or ISSN for recent and/or existing publications and knowledge products. 

• • • Ensures the library’s compliance with ISO requirements. 

• • • Assists in promoting and disseminating INNOTECH publications and information materials to educational institutions, research centers and libraries. 

• • • Assist in the conceptualization and coordinates the implementation of library related projects and initiatives. 

• • • Perform other related tasks as may be assigned. 

III. QUALIFICATIONS 

1. 1. 1. Completed Bachelor of Library and Information Science or Bachelor of Library Science degree, preferably with PRC License. 
      2. Knowledgeable in using library management system/software. 
      3. Competent in carrying out project management functions and related skill sets. 
      4. Skilled in Library Organization or Classification and Cataloguing of Book and Non-Book collections. 
      5. Ability to work with minimal supervision with excellent oral and written communication skills/administrative skills. 

Interested applicants may submit their letter of intent and CV to: careers@seameo-innotech.org